Developers Community 2025 Team Formation
This post aims to serve as a guide/archive for future students interested in continuing the community.
Weekly Developers’ Session
We started off with weekly developers’ session where each week a stuednt share what little they know about certain topics. For that, we first got the proposal approved. We later added dev@ email in requirements to the proposal and got it signed by ceo sir. Then sent an email from student services to all BIT students:
Email Content
Weekly Developers’ Community Session
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Dear Students,
We are excited to announce that the Developers' Community is organizing a weekly session where you can learn various coding practices and necessary skills. This session aims to bridge the gap between your syllabus and career as a developer.
Session Details:
- Schedule: Every Sunday, 3 PM to 4 PM
- Location: Rupa (Nepal Block)
For further communication, join us on discord: https://discord.gg/7HpJhBjaMH
We asked friends, seniors and juniors for an hour-long session which introduces attendees about a technology and at the end of session, everyone follws presentor have some output in hand. The aim is to expose attendees to different tech stacks so they can choose one they like and also have an community to ask if they got stuck while learning.
After each session, it is required to email a session report to the community’s supervisor. While sending mails from dev@icp.edu.np, its mandatory to keep student services and abhinav dahal sir and mention sender’s name and year in regards.
Session Topics included:
- Getting your own domain (yourname.com.np) and hosting a website for free on infinityfree.com
- UI/UX: Figma Basics
- Creating a Dynamic Website with #Django. Part-1: Frontend
- Django Basics.
Registration Open E-mail
- From: studentservices
- To: All BIT studetns
- Google Form Settings: Collect email addresses, Responders: Anyone in ICP
- Submission Deadline in: 7 days
- 53 Responses
Email Content
Registration Open for Developers’ Community Core Team
Dear Students,
We are excited to announce that registration is now open for the Developers’ Community Core Team!. As a core team member, you’ll work on group projects, following standard software engineering methodologies similar to how projects are managed in a real-world company.
Complete beginners are also welcome to apply — all we require is dedication to self-learning and building together.
To apply, Create an intro page on your GitHub profile that includes:
- A little about yourself
- Your likes, interests and hobbies
- What you know: your skills
- Why you want to join the Developers’ Community
Application Deadline: April 1, 2025 (Tuesday) 11 pm. Please do not skip any of the mentioned points, else your application will be considered invalid.
Submit your GitHub username here: https://forms.gle/tdJGrevtBHgdRzAG7 (Apply with your college email account)
Follow-up Email for inavlid submissions
- From: dev@icp.edu.np
- Sent To: 29 students.
Email Content
Action Required: Developers’ Community Application Form
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Dear applicant,
We are really happy to see your application for the developer's community. But it was really sad to see that you have not completed the task provided for the registration.
We do support your interest and are hoping to work with you, so we would like you to make necessary changes in your github profile before the application deadline: April 1 (Tuesday).
Your github profile should look something like this or this. Make sure your intro text also appears on your github profile.
Your intro must have these points:
- A little about yourself
- Your likes, interests and hobbies.
- What you know: your skills
- Why you want to join the Developers' Community
Otherwise, we are afraid your application will be considered invalid. The readme file can be updated as much as you want before the deadline. You do not have to re-submit the form. So, we hope you will provide an answer to help us know about you, your reasons and ideas to be in this community.
Application Status Email
- From: dev@icp.edu.bp
- Approval Email Sent To: 40 applicants.
- Rejection Email Sent To: 13 applicants.
Approval Email Content
🥳 Application Approved - Developers’ Community
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Hello everyone,
Your application for the Developer Community core team has been approved.
We invite you to attend the Community's meeting on April 3rd (Thursday) at 3 PM in Rara Classroom.
We look forward to seeing you there and discuss how the community will move forward. If you can't attend the meeting due to class schedule, please reply to this email and let us know.
Rejection Email Content
Update on Your Developers’ Community Application
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Dear applicant,
Thank you for taking the time to apply for the Developers' Community Core Team. We truly appreciate your interest but we regret to inform you that your application has not been selected.
However, we encourage you to Join our weekly sessions running every Sunday 3PM to 4PM on Rupa Classroom.
Thank you again for your enthusiasm, and we wish you the best in your coding journey!
When sending mass emails, keep receivers’ addresses in BCC. But sometimes, for example, when sending selection emails, its better to disclose receivers as it is only for a closed group and everyone can see their friends in the list which encourages them a bit. Strictly use BCC on rejection and other negative mails.
Orientation
- Welcome to the cmmunity
- About community, how it works.
- All cant be in core team
- Explain selection task
Core Team Selection Task
- From: dev@icp.edu.np
- To: 40 members
- Submission Deadline in: 7 days
Email Content
Developers Community Core Team Selection Task
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Hello everyone,
As mentioned in yesterday's meeting, here is the task:
https://docs.google.com/forms/d/e/1FAIpQLSe2bW5RUxGuKmjg04jLi8jwUpPu5nr8R2koeBRsXao9qd4uYg/viewform
Submission Deadline: April 10 (Thursday)
An image has been attached for your reference.
Progress meeting
Progress meeting 2-3 days prior to the selection task submission deadline
- Helps students who are stuck.
- Allows everyone to share their approach
- Solve problems faced by everyone
- Everyone gets used to progress meetings
Email Content
Developer’s Community Weekly Progress Meeting
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Hello everyone,
How's the seat plan system cooking?
We will be having an optional weekly progress meeting on April 8, Tuesday 3PM @ Tilicho. Progress meeting is where we share our progress on the project: what we have done and what problem we faced.
You can join the meeting if you want to get ideas on how other developers are solving the tasks. Also, if you are facing any issues, we will try to solve them together in this meeting.
Host submissions
Added the 20 submissions to our projects repo and made them browsable with directory listing
Pick core team members
We cannot have all of 20 in core team. The core team needs to be small and active to maintain speed and efficiency. Hence, based on potential contribution from each member, a core team of 6 is selected.
At this point, we have multiple groups: general members (those who submitted the community registration task), core team candidates (those who submitted core team selection task) and the core team members (whose submission got selected). The path for core team is pretty clear i.e. build projects. But the path for other groups is yet to be decided on.